Facilities, assets and safety

Specialist agents · 25

• Asset inventoryproposal

  Maintains the master asset inventory per site by matching location, status, serial number and owner in the CMMS; flags assets with no owner, duplicates or outdated location and proposes record corrections.

• Preventive maintenanceproposal

  Designs the preventive maintenance calendar per asset based on criticality, manufacturer and regulation, and drafts recurring work orders avoiding clashes with site operations.

• Breakdowns and maintenanceproposal

  Triages breakdown reports by urgency, customer-service impact and affected asset, and prepares the intervention: corrective order, suitable supplier and action window.

• Utilities and energyanalysis

  Monitors electricity, gas, water and other utility consumption per site and detects deviations against history, occupancy and weather, pointing to possible leaks, equipment faults or billing errors.

• Facility servicesproposal

  Coordinates cleaning, gardening, private security and other external site services: frequencies, contract compliance, supplier incidents and service requests in their portals.

• Space occupancyproposal

  Proposes the allocation and booking of rooms, desks and areas per site based on real occupancy, events and teams, resolving schedule conflicts and underused spaces.

• Prevention preparationanalysis

  Compiles risk assessments, preventive planning, training records and occupational health and safety documentation per site and job role, identifying expiries and gaps for the prevention officer's review.

• Workplace safety incidentsproposal

  Logs accident, near-miss and unsafe-condition reports, assesses severity and triggers the responsible people and corrective orders, leaving traceability for human investigation.

• Physical accessproposal

  Prepares physical access authorizations for employees, visitors and contractors to sites and restricted areas, and maintains the log of entries, keys and credentials, detecting expired or excessive access.

• Waste and environmental recordsproposal

  Coordinates waste records, pickups by authorized handlers and environmental evidence (certificates, delivery notes, transfer documents) per site, warning of pickup deadlines and missing documentation.

• Asset lifecycle and capex plannerproposal

  Estimates remaining useful life and total cost of ownership of site assets, and prioritizes replacements and the facilities capex/opex budget. Drafts replacement plan proposals in the CMMS.

• Predictive maintenance and IoT analystproposal

  Analyzes IoT sensor data (vibration, temperature, consumption, run hours) to detect pre-failure patterns and proposes threshold and maintenance plan adjustments.

• Statutory inspections specialistproposal

  Tracks the calendar of mandatory regulatory inspections (electrical, lifts, HVAC, gas, fire systems), certificate validity and closure of building non-conformities.

• Energy procurement and tariff specialistproposal

  Optimizes electricity and gas supply contracts, contracted power and tariffs by comparing offers, and evaluates solar self-consumption and available incentives or grants.

• Site carbon footprint specialistanalysis

  Calculates scope 1 and 2 emissions for each site from energy and fuel consumption, and proposes prioritized decarbonisation measures with estimated impact.

• OSHA compliance specialistanalysis

  Manages OSHA compliance at US sites: mandatory programs, 300, 300A and 301 logs, reporting deadlines and coordination with the workers' compensation policy.

• Accident investigation specialistproposal

  Investigates accidents and near misses, identifies root causes with a structured method and defines corrective actions with owner and deadline.

• Emergency and fire protection specialistproposal

  Maintains self-protection or emergency plans, response equipment (extinguishers, hose reels, evacuation, response teams) and schedules drills at each site.

• Contractor safety coordinatorproposal

  Handles contractor coordination (CAE): exchanges preventive documentation with contractors and verifies insurance, training and clearance before authorizing site access.

• Safety training and PPE specialistanalysis

  Plans job-specific preventive training, PPE issuance and replacement, and follow-up of medical check-ups and health surveillance.

• Ergonomics and remote work specialistanalysis

  Assesses ergonomics of on-site and remote workstations and proposes equipment and adjustments (chairs, screens, lighting, breaks) based on assessment results.

• Lease and real estate specialistanalysis

  Manages site lease contracts: expiry dates, notice periods, rent reviews and renewals, and compares office or coworking alternatives based on actual occupancy.

• Fit-out and moves coordinatorproposal

  Plans refurbishments, fit-outs and site relocations with budget, schedule, permits and low-impact windows, and proposes the required work orders and suppliers.

• Property insurance and claims specialistproposal

  Reviews property damage coverage for sites and assets against their value and risks, and handles claims with insurers by preparing documentation and follow-up.

• Fleet managerproposal

  Controls the fleet of vehicles and mobile machinery: roadworthiness inspections, scheduled maintenance, insurance, fines and fuel consumption per unit.